Preliminary Design and Space Planning - Seattle Contractor BUILT-RIGHT®
Successfully Completed Over 500 Fast-Track Tenant Improvement Projects and Counting

Preliminary Design and Space Planning
To Help You Avoid Many Common Mistakes


Being fully prepared for your site meeting will help you efficiently verify items like permitted space use will help you avoid many of the common mistakes made in space planning.

Schedule A Site Meeting


  The person showing the space should bring as-built plans for the space and keys to all utility closets.



Power, HVAC and water should be on during the site visit. If there are no lights on for the visit, just pass and go to your second location.


  A contact number for the site facility maintenance manager is helpful if there are questions regarding the building services.



The contractor or facility manager should have a ladder available if needed.

Bring your business requirements checklist to the meeting.


  If your business has special requirements then you may want to have the contractor invite an architect to the site visit.


Create A Site Meeting Agenda



Discuss your plan with the contractor or develop a preliminary plan based on the provided as-built drawings with the tenant improvement contractor.



Review your business requirements checklist with the contractor.



Review the tenant improvement budget estimate checklist.



Identify questions to be resolved for producing the budget estimate.



Typical items to consider are types of flooring, wall finishes, cabinetry, counters, ceiling type, doors, door hardware, interior windows, electrical requirements, plumbing, security, sprinklers, data and communications. See the basic finish schedule.



Check to make sure the as-built plan is accurate. If the information is incomplete then use the as-built plan checklist to add information to the plan provided.


  A separate meeting may be required to develop this plan. Depending on the complexity of the project a space planner or architect may need to be retained to complete the as-built drawings and preliminary space plan.


Verify That Your Site Will Work For Your Business


  Verify the existing permitted occupancy for the tenant space. NOTE: The previous tenant may have occupied the space without updating the permitted use.



Verify zoning and allowed uses for the zone. Make sure that all of the notes and references are reviewed.



Verify parking is available per zoning and use requirements for your business.
Is parking available close to the tenant space?


  Is on street parking available? What is the time limit?


  Verify signage is adequate for your business. Is window signage allowed?



Are accessibility improvements required for the common areas, entry or tenant space?


  If accessibility improvements are require who will pay for them? Are they feasible?


  Is your site selection contingent on a Tenant Improvement Allowance from the Landlord? What is the landlord’s budget?


  Acquire budget estimate for required tenant and landlord improvements.




This document is provided to as a helpful resource. It is a starting point but it is not intended to cover every conceivable situation. Using experienced advisors should always be considered before you sign any lease or commit to any outlay for tenant improvements.

Check list provided by BUILT-RIGHT®.  - © 2012

Click here to download a PDF version of this check list.

Serving the Seattle Metro Area including:
Seattle, Bellevue, Renton, Issaquah, Kirkland,
Everett, Redmond, Woodinville, Bothell,
Shoreline, Edmonds and Lynnwood.